St. John's University Service Desk

1

Go to Virtual Meetings tab and click Schedule Meeting.

Sign in with your Webex account credentials, if necessary.

2

Enter the following information:

• Meeting Name—Enter a descriptive name for your meeting.

• Date and time—Indicate when you want the meeting to take place.

• Duration—Set how long you want your meeting to last.

• (optional) Recurrence—Choose how often you want your meeting to repeat, such as daily or weekly. Also choose when your meeting will stop repeating, such as on a specific date or after a certain number of meetings.

  • _{Please note: the default option will be preset to end after 10 meetings. You will have to change this if desired.}

  • 

• Join Rules - Choose what happens for people who aren’t on the invite or who aren’t signed in:

  • They can join the meeting

  • They wait in the lobby until they’re admitted

  • They can’t join the meeting

• Auto lock - To lock your meeting after it starts, check this check box and choose who many minutes pass before the meeting locks. Locking a meeting ensures that no new participants can join the meeting.

• Entry and exit tone—Choose the sound that people hear when someone joins or leaves the meeting.

• Mute attendees—Select any of the following options:

  • Allow attendees to unmute themselves in the meeting—If you choose to mute attendees when they join, select this option so they can unmute themselves.

  • Always mute attendees when they join the meeting—Automatically mute attendees when they join the meeting. Allow attendees to raise their hands so that you can unmute them.

  • Automatic recording—Automatically start recording when the meeting starts.

3

Click Schedule.